An honorarium is a small, gratuitous payment provided as a token of appreciation for participation in a specific, one-time event or activity. It is not compensation for services, is not negotiated, and is not associated with a contractual agreement. No legal obligation exists for the College to make payment or for the individual to provide services. Honoraria are paid to individuals only (not businesses), who are not College employees or students, for non-recurring participation.
Eligibility Criteria
All of the following conditions must be met:
- Recipient is an individual (not a corporation, LLC, partnership, or business entity)
- No written or verbal contract exists No legal obligation for payment or performance
- Payment amount is determined solely by the College
- Recipient is not a College employee or student
- Payment is for a one-time, non-recurring event
- Total payment does not exceed $2,000
Required Documentation
- Form W-9 (for supplier setup in Oracle)
- Memorandum documenting participation, including date, location, and description of the event
Payment Process
- Submit the individuals W-9 to purchase@tcnj.edu.
- Submit a completed check request to Accounts Payable at apinvoice@tcnj.edu using expense category Honorarium, with the required memorandum attached as supporting documentation.
- An ICR request form is not required in iContract.
- Payments may only be issued directly to the individual.