It is the College’s policy to mail all checks directly to the vendor. However, on occasion a department may wish to have a check held for pick-up. Please indicate the name of the department representative to contact along with his/her extension on the Check Request Form in the section marked “Hold for Pickup.” Accounts Payable will contact the department representative when the check is ready to be picked up. The department representative will be required to sign a log confirming that the check was picked up. It then becomes the responsibility of the department to make sure that the vendor receives the check.