Incremental Expenses Associated With Using Excursion Fares
Many domestic airlines provide substantially lower excursion round-trip airfares when the passenger stays over Saturday night. When an overall net cost savings to the College would result from an employee extending a business trip to use lower excursion-rate airfares, the employee would be reimbursed for the additional expense incurred. The cost of the excursion airfare plus the additional meals and lodging will be measured against the cost of the lowest available airfare, not involving a stay overnight to determine if there will be a cost to the College. The employee would be reimbursed for an additional night’s lodging and an additional day’s meals in a manner similar to reimbursement of the other days of business travel. The location of the one-day stay over would be restricted to the city where the employee’s business meeting or activities took place.