The College of New Jersey

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The Office of Finance & Business Services provides timely and valuable financial information and services to students, faculty, staff and various external constituencies. The Office is organized along three major areas of responsibility and assistance:

The Accounts Payable (“AP”) department is responsible for disbursing non-payroll payments to students, employees and vendors. Non-payroll disbursements consist of student refunds, travel reimbursements and student and employee out-of-pocket expenses incurred on behalf of the College. Vendor payments are made for goods or services provided to the College by non-TCNJ employees.  Since accurate and punctual payments are critical to maintaining excellent vendor relationships and protecting the College’s credit rating, it is imperative that invoices are thoroughly reviewed and approved by the department making the purchase, and submitted to AP for payment in a timely fashion.

The Purchasing department is responsible for facilitating the procurement of goods and services for the College and ensuring that all purchases are in compliance with the College’s purchasing guidelines and the state college contract law. Additionally, the Purchasing department approves and dispatches purchase orders, executes contracts and assists employees with travel.

The General Accounting department maintains the College’s financial accounting system (“PeopleSoft”) and coordinates the input of financial data from various sub-systems. General Accounting verifies and process journal entries, provides required reports to State and Federal entities and monitor grants and all accounts to ensure compliance with college and state reporting requirements. Additionally, this department also manages security access to the financial accounting system (MAPS) and the BB Web Reports, which provide the campus the ability to monitor departmental budget activity.

                                                       or Debra Watson

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