The College of New Jersey

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Other Purchasing Requirements

Business Ethics Guide – A Plain Language Guide to Ethical Business Conduct for Companies Transacting Business with the State of New Jersey, its Institutions, and Agencies (read more http://www.state.nj.us/treasury/purchase/ethics_guide.shtml).

P.L. 2017, Chapter 61 (N.J.S.A. 18A:3B-77) – Limit on Payment to Speakers at Public Institutions of Higher Education State law provides that public institutions of higher education, including TCNJ, may not use State funds in excess of $10,000 to pay an individual for any speaking engagement at or hosted by the institution.

Executive Order 134 – Procurement Reform Restrictions on Political Contributions effective October 15, 2004 , Governor James McGreevy signed Executive Order #134, which imposes new restrictions on the ability of state agencies (such as TCNJ) to award contracts exceeding $17,500 to vendors who make certain political contributions on or after the effective date. Vendors will now be required to complete the Executive Order 134 Certification and Disclosure Form prior to the award of any such contract.

  1. As a part of the College’s bidding process the Purchasing Department will forward required forms to the State of New Jersey Department of the Treasury for review and approval prior to the College’s awarding of the contract (read more http://www.state.nj.us/treasury/purchase/execorder134.htm).

Executive Order 129 – Source Disclosure Certification: For all procurements that are “primarily” for services, the vendors must comply with N.J.S.A 52:34-13.2 (also known as Executive Order 129) and file a source disclosure certification with the agency. In order to be in compliance, all services provided to the College, must be performed within the United States. A completed copy of the Source Disclosure Certification Form is required.

  1. Further information about this requirement may be obtained directly from the State at the following website: http://www.state.nj.us/treasury/purchase/chapter92.html

P.L. 2005, Chapter 271 – DISCLOSURE FORMS REQUIRED  PRIOR TO EXECUTION  OF ALL UNADVERTISED CONTRACTS IN EXCESS OF $17,500 

On January 5, 2006, Governor Codey signed into law P.L. 2005, c. 271 (hereafter, Chapter 271).  A key element of this law mandates that, at least ten days prior to entering into a contract over $17,500 in value, State agencies (including the state colleges),  counties, municipalities independent authorities, boards of education and fire districts must require business entities to submit a disclosure of certain political contributions that is separate and different from the disclosure required by E.O. 134 (P.L. 2005, c. 51).  The new Chapter 271  applies to all unadvertised contracts in excess of $17,500 including waived contracts and contracts entered into under an agency’s delegated purchase authority.   Exempted from this obligation  are contracts that are publicly advertised and contracts where a public emergency requires the immediate delivery of the goods or services.  Public Law 2005, C.271 Disclosure Form

P.L. 2005, Chapter 271-Mandatory ELEC Disclosure Requirement – Another section of Chapter 271 requires the any business that has received , in any calendar year, $50,000 or more in public contracts (advertised and unadvertised) with a public agency must compile with the following requirements:

Contractor is advised of its responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission (ELEC), pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005, c. 271, section 3) if the contractor receives contracts in excess of $50,000 from a public entity in a calendar year.  It is the contractor’s responsibility to determine if filing is necessary.  Failure to so file can result in the imposition of financial penalties by ELEC. Additional information about this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.

The New Jersey Prevailing Wage Act (N.J.S.A. 34:11-56.25 et seq)

The New Jersey State Prevailing Wage Act and Regulations (N.J.S.A. 34:11-56.25 et seq) was enacted to protect construction workers by establishing appropriate craft prevailing wage rates. These rates are determined by the Commissioner of Labor and Workforce Development. The New Jersey Prevailing Wage Act applies to “public work” performed under contract and paid with funds of a “public body”.

“Public work” means construction, reconstruction, demolition, alteration, custom fabrication, or repair work, or maintenance work, including painting and decorating, done under contract and paid for in whole or in part out of the funds of a public body. “Public body” means the State of New Jersey, any of its political subdivisions, any authority created by the Legislature of the State of New Jersey and any instrumentality or agency of the State of New Jersey or of any of its political subdivisions. The College of New Jersey (“TCNJ”) is an agency of the State of New Jersey and therefore must abide by the Act.

If the total value of a project exceeds $2,000 for work being done for, or on property or premises owned by, any other public entity, certified payroll documentation is required with each invoice. For service/repair work (excluding preventative maintenance, testing, and inspection) exceeding the $2,000 threshold, certified payroll documentation is required with each invoice. The $2,000 threshold applies to the cumulative amount of all work covered by the contract, over the life of the agreement. All TCNJ suppliers, contractors and vendors agree to comply with the Act as it applies to the goods and/or services they provide the College.

For additional information, visit the State of New Jersey FAQ list.

All contractors and subcontractors who bid on or engage in the performance of any construction-related public works projects in New Jersey must register with the NJ Department of Labor & Workforce Development. Click here to verify if a contractors is registered.

Set Aside Purchases

It is the mission of the College’s Procurement Department to provide fair and equal treatment to all suppliers involved in the procurement process. All contracts for the purchase of goods and services are awarded through competitive bidding processes established by the College. The College’s Procurement Department works in conjunction with the Small Business Development Center at TCNJ to encourage the participation of SBE’s, MBE’s and WBE’s in procurement activities at the College. The targets are to award 25% of the dollar value of contracts to eligible small, minority and female-owned businesses.

College’s Procurement staff attend conferences and trade shows supported by Small, Minority and Women-owned businesses in order to explain the College’s bidding process. Ordering departments are also encouraged to be aware of this commitment by the College and they are encouraged to utilize these suppliers when available.

Disposal Of Surplus equipment

The policy details disposal of surplus furniture and equipment.

General Terms and Conditions

The attached terms and conditions apply to all contract or purchase agreements made with The College of New Jersey unless specifically noted otherwise.

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