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Other Purchasing Requirements

Business Ethics Guide – A Plain Language Guide to Ethical Business Conduct for Companies Transacting Business with the State of New Jersey, its Institutions, and Agencies (read more http://www.state.nj.us/treasury/purchase/ethics_guide.shtml).

 

Executive Order 134 – Procurement Reform Restrictions on Political Contributions effective October 15, 2004 , Governor James McGreevy signed Executive Order #134, which imposes new restrictions on the ability of state agencies (such as TCNJ) to award contracts exceeding $17,500 to vendors who make certain political contributions on or after the effective date. Vendors will now be required to complete the Executive Order 134 Certification and Disclosure Form prior to the award of any such contract.

  1. As a part of the College’s bidding process the Purchasing Department will forward required forms to the State of New Jersey Department of the Treasury for review and approval prior to the College’s awarding of the contract (read more http://www.state.nj.us/treasury/purchase/execorder134.htm).

 

Executive Order 129 – Source Disclosure Certification: For all procurements that are “primarily” for services, the vendors must comply with N.J.S.A 52:34-13.2 (also known as Executive Order 129) and file a source disclosure certification with the agency. In order to be in compliance, all services provided to the College, must be performed within the United States. A completed copy of the Source Disclosure Certification Form is required.

  1. Further information about this requirement may be obtained directly from the State at the following website: http://www.state.nj.us/treasury/purchase/chapter92.html

 

P.L. 2005, Chapter 271 – DISCLOSURE FORMS REQUIRED  PRIOR TO EXECUTION  OF ALL UNADVERTISED CONTRACTS IN EXCESS OF $17,500 

On January 5, 2006, Governor Codey signed into law P.L. 2005, c. 271 (hereafter, Chapter 271).  A key element of this law mandates that, at least ten days prior to entering into a contract over $17,500 in value, State agencies (including the state colleges),  counties, municipalities independent authorities, boards of education and fire districts must require business entities to submit a disclosure of certain political contributions that is separate and different from the disclosure required by E.O. 134 (P.L. 2005, c. 51).  The new Chapter 271  applies to all unadvertised contracts in excess of $17,500 including waived contracts and contracts entered into under an agency’s delegated purchase authority.   Exempted from this obligation  are contracts that are publicly advertised and contracts where a public emergency requires the immediate delivery of the goods or services.  Public Law 2005, C.271 Disclosure Form


P.L. 2005, Chapter 271-Mandatory ELEC Disclosure Requirement – Another section of Chapter 271 requires the any business that has received , in any calendar year, $50,000 or more in public contracts (advertised and unadvertised) with a public agency must compile with the following requirements:

Contractor is advised of its responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission (ELEC), pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005, c. 271, section 3) if the contractor receives contracts in excess of $50,000 from a public entity in a calendar year.  It is the contractor’s responsibility to determine if filing is necessary.  Failure to so file can result in the imposition of financial penalties by ELEC. Additional information about this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.

 

The New Jersey Prevailing Wage Act (N.J.S.A. 34:11-56.25 et seq)

This Act affects prime contractors and subcontractors who perform work on any state or political subdivision construction contracts which exceed the current contract threshold amount (read more at: http://www.state.nj.us/labor/lsse/lspubcon.html).

Disposal Of Surplus equipment

The policy details disposal of surplus furniture and equipment.

General Terms and Conditions

The attached terms and conditions apply to all contract or purchase agreements made with The College of New Jersey unless specifically noted otherwise.

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