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Purchasing Requirements

The following documents are required from all suppliers:

  • W-9
  • New Jersey Business Registration Certificate (at $7,100 for construction projects/$15,000 for goods & services)
  • Certificate of insurance and Vendor Qualification Form (as needed)
  • New Jersey Chapter 51/EO117 Approval (at $17,500 and above)
  • AA302 / Certificate of Employment Information Report (at $35,500 and above)

Other Purchasing Requirements

Business Ethics Guide – A Plain Language Guide to Ethical Business Conduct for Companies Transacting Business with the State of New Jersey, its Institutions, and Agencies (read more

The New Jersey Prevailing Wage Act (N.J.S.A. 34:11-56.25 et seq)

The New Jersey Prevailing Wage Act (N.J.S.A. 34:11-56.25 et seq) applies to “public work” performed under contract and paid with funds of a “public body”.

“Public work” means construction, reconstruction, demolition, alteration, custom fabrication, or repair work, or maintenance work, including painting and decorating, done under contract and paid for in whole or in part out of the funds of a public body. “Public body” means the State of New Jersey, any of its political subdivisions, any authority created by the Legislature of the State of New Jersey and any instrumentality or agency of the State of New Jersey or of any of its political subdivisions. The College of New Jersey (“TCNJ”) is an agency of the State of New Jersey and therefore must abide by the Act.

If the total value of a project exceeds $2,000 for work being done for, or on property or premises owned by, any other public entity, certified payroll documentation is required with each invoice. For service/repair work (excluding preventative maintenance, testing, and inspection) exceeding the $2,000 threshold, certified payroll documentation is required with each invoice. The $2,000 threshold applies to the cumulative amount of all work covered by the contract, over the life of the agreement.

All contractors and subcontractors who bid on or engage in the performance of any construction-related public works projects in New Jersey must register with the NJ Department of Labor & Workforce Development. Click here to verify if a contractor is registered.

For additional information, visit the State of New Jersey FAQ list.

Supplier Diversity

It is the mission of the College’s Procurement Department to provide fair and equal treatment to all suppliers involved in the procurement process. All contracts for the purchase of goods and services are awarded through competitive bidding processes established by the College. There is a set aside target to award 25% of the dollar value of contracts to eligible small-owned businesses and a 3% of the dollar value of contracts to eligible service disabled veteran-owned businesses.  The College solicits the participation of Small Business Enterprises (SBEs), Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), Veteran-Owned Businesses (VOBs), and Disabled Veteran-Owned Businesses (DVOBs) in the procurement process, resulting in more opportunities for the diverse businesses, while at the same time increasing competition to yield lower costs.

The College’s Procurement staff attends conferences and supplier fairs supported by the diverse owned businesses in order to explain the College’s bidding process. Ordering departments are also made aware of this commitment by the College and they are encouraged to utilize these suppliers when available. Use the link to search for businesses who are certified as a SBE, MBE, WBE, VOB, and/or DVOB with the State of New Jersey. Lastly, the College’s Procurement Department works in conjunction with the Small Business Development Center at TCNJ to encourage the participation of SBE’s, MBE’s and WBE’s in procurement activities at the College.

General Terms and Conditions

The attached terms and conditions apply to all contract or purchase agreements made with The College of New Jersey unless specifically noted otherwise.