Prior to any purchase being made in the following categories, departments must contact the applicable servicing department for approval, guidance and assistance:
- Information Technology – The purchase of all information technology, including but not limited to software and hardware, must be approved by User Support Services in the Information Technology department.
- Furniture – All purchases for furniture must be approved by the Office of Campus Planning.
- Graphic Design – All printing requests regarding the use of the College’s logos, name, or visual entity should be directed to the Communications, Marketing & Brand Management.
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Professional Services – When procuring professional services from consultants, special considerations must be taken into account. Departments should follow the same guidelines applicable to all goods and services, but they are additionally required to enter a contract in iContract before engaging a consultant, whether an individual or an organization.
To gain access to iContract, mandatory training is required. Please contact the Procurement Office to schedule this training.
It’s important to note that departments are not authorized to sign contracts themselves; all contracts must be executed by the Treasurer or their approved delegates. Once a contract is approved, it will be reviewed by the Procurement Office and, if necessary, by General Counsel. The Procurement Office will then execute the contract and return it to the department for processing.
All order forms must also go through this same process.
- P.L. 2017, Chapter 61 (N.J.S.A. 18A:3B-77) – Limit on Payment to Speakers at Public Institutions of Higher Education State law provides that public institutions of higher education, including TCNJ, may not use State funds in excess of $10,000 to pay an individual for any speaking engagement at or hosted by the institution.
- Disposal Of Surplus equipment – The policy details disposal of surplus furniture and equipment. Read the policy, complete the form and email it to Anup Kapur.