Accounts Payable Forms
Form | Purpose | Updated | Submit To |
---|---|---|---|
TCNJ Cloud Check Request![]() |
Use for Non-Travel Personal Reimbursement, Student Travel Reimbursement, Outside Traveler Reimbursement | 2/27/2020 | apinvoice@tcnj.edu |
Foundation Cloud Check Request![]() |
Cloud payment request form | 2/27/2020 | apinvoice@tcnj.edu |
TSCC Cloud Check Request![]() |
Cloud payment request form | 2/27/2020 | apinvoice@tcnj.edu |
Direct Deposit Form | Provide vendor this forms to have AP reimbursement directly deposited to their bank via ACH. | 11/11/2022 | Admin Serv Bldg, Rm 201 |
Blank W-9 Form | Internal Revenue Service Request for Tax Payer Identification Number and Certification. This form must be completed by new vendors before payment requests are processed by the Accounts Payable department. | 10/31/2022 | Admin Serv Bldg, Rm 201 |
Cloud Invoice ![]() |
Use when vendor does not provide an official invoice | 2/1/2021 | apinvoice@tcnj.edu |
TCNJ Sales and Use Taxes Exempt Letter ![]() |
Letter determining TCNJ NJ Tax Exempt Status. | 10/31/2022 | |
TCNJ W-9 Form | Completed W-9 form for TCNJ to be submitted to vendors upon their request. | 10/31/22 |
Budget Forms
Form | Purpose | Updated | Submit To |
---|---|---|---|
ePBCS | coming soon |
Data Control and Financial Reporting
Form | Purpose | Updated | Submit To |
---|---|---|---|
COA Request Form ![]() |
Used to create a Cloud COA values | 3/2/2020 | budfin@tcnj.edu Appropriate authorized signatory. |
Salary Account Distribution Change Request ![]() |
Use this form to change the chart-fields to which a employee’s salary is charged |
3/13/14 | Appropriate authorized signatory.(See form) |
General Accounting Forms
Form | Purpose | Updated | Submit To |
---|---|---|---|
COA Correction Form ![]() |
Used to correct COA values on expenses. Not to be used to reclassify Travel or P-Card Expenses. | 1/1/2020 | budfin@tcnj.edu Appropriate authorized signatory |
TCNJ Invoice | Used this form when college is requesting payment from external vendors. |
03/02/06 | External vendors |
Prepaid Template-FY21
|
Use this form to calculate prepaid expenses when entering a requisition if prepaid is over $2,500. | 05/27/2021 | Attach completed form to Requisition |
Purchasing Forms
Form | Purpose | Updated | Submit To |
---|---|---|---|
TCNJ Business Registration Certificate | Used to verify the College’s business registration with the Department of Revenue. |
12/08/04 | Requesting Vendor |
Bid Request Form ![]() |
Used to request the Purchasing Department to conduct competitive bidding for goods or services. |
10/22/21 | Admin Serv Bldg, Rm 201 |
Written Quotation Summary Form ![]() |
Used to summarize the competitive bids that were completed by departments for all purchases up to $6,880. This summary is attached to the requisition in Cloud for purchasing approval. Written quotations must be attached to the summary form. |
01/22/21 | Admin Serv Bldg, Rm 201 |
Contract Routing Form & Checklist | Used for Contract Routing Review and Approval & Checklist provides guidance on the process. | 3/04/2021 | Admin Serv Bldg, Rm 201 |
Professional Services Contract | Used to establish contractual agreements for professional consulting services. | 05/13/2020 | Admin Serv Bldg, Rm 201 |
Independent Contractor Long Request Form |
Use this form determine if an individual is an Independent Contractor for payments over $2,500. See Payments to Individuals under Accounts Payable Operating Procedures. | 09/22/20 | Human Resources Admin Serv Bldg, Rm 101 |
Independent Contractor Short Request Form (threshold $2,500)
|
Use this form to determine if an individual can be paid as an independent contractor (including guest speaker/lecturer/performer/artist/service professional). | 09/22/2020 | Human Resources Admin Serv Bldg, Rm 101 |
Sole Source Waiver/Justification Form | Used by campus community to justify purchases that cannot be competitively bid. |
01/22/21 | Admin Serv Bldg, Rm 201 |
Surplus Furniture and Equipment Disposal form
|
Used to notify initiate process surplus equipment disposal. | 12/21/17 | Purchasing Office |
Travel Forms
Form | Purpose | Updated | Submit To |
---|---|---|---|
Student Travel Request![]() |
Authorizes travel requests for students. | 09/29/06 | Admin Serv Bldg, Rm 201 |
Grants Post Awards Forms
*Please submit Post-Award Grant Forms to: pagrants@tcnj.edu
Please see the information in the sections above in regards to forms for:
- Short Form
- W-9
- Independent Contractor Request Form
- Speaker & Honorarium Form
- Reallocation Form
- Contract Routing Form
Form | Purpose | Updated | Submit To |
---|---|---|---|
Authorization for Employment Form ![]() |
Hiring of 12 Month Grant Employees | 5/02/22 | Admin Serv Bldg, Rm 201 |
10 Month Authorization for Employment Form![]() |
Hiring of 10 Month Grant Employees | 1/27/20 | Admin Serv Bldg, Rm 201 |
2016 Supplemental Payroll Form | Use to provide payments to Faculty/Staff for services performed above and beyond their college funded positions (Hours must be performed outside of college salaried hours) | 01/13/16 | Admin Serv Bldg, Rm 201 |
Grant Position Request Form | Use for new Grant hires | 10/02/15 | Admin Serv Bldg, Rm 201 |
GSAL Form A ![]() |
Use to apply payment towards student(s) Tuition, Housing or Meal expense. Form Instructions | 1/20/2020 | Admin Serv Bldg, Rm 201 |
GSAL Form B ![]() |
Use to provide the student with a STIPEND payment for services or towards off campus housing and/or meal allotment. Form Instructions
Must complete a TCNJ Cloud Check Request Form per student listed on GSAL Form B. |
5/25/2022 | Admin Serv Bldg, Rm 201 |
Grant Expenditure Documented Business Purpose | 9/12/2019 |